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Coming up next · Meet VELA · Entity & Compliance Manager

The company record has one owner

Meet VELA, an entity and compliance employee. Hand VELA the formation record, state registrations, governance files, annual reports, and business changes. VELA keeps the evidence and next date together, then brings legal and tax decisions to the right adviser.

First useful file
A twelve-month entity and filing map with owners, sources, and open decisions
Planned first delivery
Same day after the entity records are shared
Best for
Founders forming a company, entering another state, or rebuilding a company record held across email and portals

Professional tier · In formation. See how the tiers work.

The workflows VELA owns

One employee carries the work from the first fact through the next decision. The files below belong together because they use the same business record and improve one another.

  1. 01

    Formation planning

    Collects the facts, identifies the decisions that belong to the owner and advisers, and prepares the selected filing path.

    • Entity comparison packet
    • Owner decision record
    • State filing checklist
    • Formation packet

    At formation and before a structural change

  2. 02

    Tax IDs and registrations

    Keeps federal, state, and local registration work tied to the same approved entity facts and confirmation record.

    • EIN application packet
    • State tax-account checklist
    • Permit inventory
    • Confirmation archive

    At formation, hiring, new activity, and location changes

  3. 03

    Governance record

    Maintains the documents that show ownership, authority, approved actions, and the current company record.

    • Governance working draft
    • Consent log
    • Ownership table
    • Records-book index

    At formation and whenever ownership or authority changes

  4. 04

    Recurring compliance

    Tracks each recurring duty from source requirement through owner approval, submission, confirmation, and the next date.

    • Annual-report calendar
    • Franchise-tax preparation packet
    • Deadline board
    • Filing confirmation record

    Weekly watch with monthly and annual filing cycles

  5. 05

    Business changes

    Prepares the record when the company adds a state, changes an address or responsible party, or changes ownership.

    • Foreign-qualification packet
    • Change filing checklist
    • Authority review list
    • Updated records index

    When the business changes

Illustrative work product

A file you can inspect before VELA ships

This is not customer work. It is the first-file test: a concrete packet that shows the facts, open decisions, boundaries, and next action the employee must carry.

  • The illustrative work sample is not customer work.
  • Entity choice, tax treatment, signatures, and legal conclusions remain outside the role.
  • Formation and filing requirements are checked against current government sources at the time of work.

VELA-01 · formation file

A twelve-month entity and filing map with owners, sources, and open decisions

Illustrative

Illustrative sample · not customer work

Twelve-month entity and filing map

Illustrative file for a one-owner consulting company formed in Delaware, operating from New York, and preparing to hire its first employee. This is a work record, not an entity or tax recommendation. The owner’s accountant and lawyer receive the open decisions before a submission is authorized.

Record confirmed

The Delaware certificate, EIN notice, registered-agent appointment, operating agreement, ownership schedule, and New York address record are present. The operating agreement and ownership schedule agree on the owner and percentage. The bank record uses the current legal name. No filing confirmation has been supplied for New York authority to do business.

Open decisions

The company needs adviser review on whether its New York activity requires foreign qualification, whether a payroll registration is required before the first hire, and whether the current federal tax classification remains intended. VELA does not answer those questions. The packet gives each adviser the facts, source links, and response date.

  • Owner: confirm first employee work state and expected start date by August 10.
  • Accountant: confirm payroll and tax-account registrations by August 12.
  • Counsel: confirm New York qualification path and approved filing language by August 14.

Calendar

The Delaware annual report and franchise-tax date is placed in the February work queue with a 45-day evidence check. Registered-agent renewal is tracked separately. New York dates remain provisional until the qualification decision is recorded. Each completed filing requires a receipt, submitted form, payment evidence, and next due date before the item closes.

Status for the owner

The company record is complete enough to route the three open decisions. No state filing is marked ready. Once the owner and advisers respond, VELA prepares the approved forms, displays every representation in Slack, and waits for submission approval.

VELA next to the tool and human paths

Stripe Atlas is a focused way to form a Delaware company, obtain an EIN, and prepare standard formation documents. VELA is for the record that continues across states, filings, governance changes, and deadlines. An attorney and accountant remain the right choice when the structure or tax treatment needs professional judgment.

What VELA, Stripe Atlas, and a Attorney + CPA each do.
ResponsibilityVELAStripe AtlasAttorney + CPA
Prepare a standard formation pathYesYesYes
Maintain a multi-state filing calendarYesLimitedYes
Carry one changed fact across company recordsYesNoYes
Archive filings, receipts, and the next due dateYesLimitedYes
Choose the entity or tax electionNoNoYes
Give legal or tax adviceNoNoYes

Tool column checked against the official Stripe Atlas product page on August 6, 2026. Features vary by plan. “Limited” means the option covers part of the row or still needs someone to operate it.

What forms VELA

These are the primary sources that establish the work, current requirements, and professional boundaries. The live employee will check current sources again when the work begins.

The first month with VELA

By day 30, every known entity duty has a source, owner, due date, status, evidence file, and next action.

  1. 01 · Day 1

    I build the entity inventory, twelve-month deadline map, and missing-record list.

  2. 02 · Week 1

    I reconcile filed documents to owner facts and route every legal, tax, and signature decision.

  3. 03 · Month 1

    I maintain one current records index, approved filing queue, confirmation archive, and next-date calendar.

Works with your existing systems

  • Slack
  • Google Drive
  • Microsoft SharePoint
  • Calendar
  • State filing portals
  • IRS Business Tax Account

What VELA does not do

I do not recommend LLC, S corporation, C corporation, partnership, or another legal form.

I do not give legal or tax advice or draft final legal language without approved source language and review.

I do not sign owner statements, responsible-party statements, or sworn attestations.

I do not submit a filing until the owner has approved every material fact, fee, and representation.

The line that does not move

I will not choose an entity, tax election, or legal position for the owner.

When the record conflicts

If a state rule, owner fact, or adviser instruction conflicts with the packet, I stop the filing, mark the conflict, and keep the last confirmed record unchanged.

Bring this work

Start with the stuck file

Functional adjacency

The employees VELA hands work to

Put VELA next in line

Tell us which part of the function is still sitting with you. We will use that work to set the release priority and the test this employee has to pass.

Tell us you need VELA