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Coming up next · Meet VIAN · IP Portfolio & Commercialization Manager

The whole IP portfolio becomes one business record

Meet VIAN, an intellectual property operations employee. VIAN keeps patents, trademarks, copyrights, domains, licenses, ownership evidence, deadlines, invention records, and commercial leads in one portfolio view. Counsel and licensing leaders keep the legal and valuation decisions.

First useful file
A complete IP asset and deadline register with ownership gaps and owner decisions
Planned first delivery
Same day after portfolio and company records are shared
Best for
Companies whose intellectual property is spread across product files, drives, counsel email, founder memory, and vendor agreements

Expert tier · In formation. See how the tiers work.

The workflows VIAN owns

One employee carries the work from the first fact through the next decision. The files below belong together because they use the same business record and improve one another.

  1. 01

    Portfolio record and maintenance

    Keeps each patent, mark, copyright, domain, and license tied to owner, territory, status, counsel, fees, evidence, and the next date.

    • IP asset register
    • Deadline and fee calendar
    • Status evidence file
    • Quarterly portfolio brief

    Weekly deadline watch with quarterly review

  2. 02

    Chain of title

    Connects people and companies to creation, employment, vendor work, assignments, licenses, acquisitions, and unresolved ownership questions.

    • Creator and inventor record
    • Assignment chain
    • Missing-signature list
    • Counsel ownership packet

    At creation, hiring, vendor work, acquisition, financing, and transfer

  3. 03

    Copyright registration preparation

    Organizes authorship, ownership, publication, deposit, prior work, excluded material, and AI-assisted material for owner and counsel review.

    • Authorship and publication fact sheet
    • Deposit index
    • AI-material disclosure checklist
    • Application preparation packet

    For each approved registration

  4. 04

    Innovation capture

    Reviews approved project and meeting sources for possible technical inventions and prepares a factual disclosure before a public-release decision.

    • Possible-invention alert
    • Invention disclosure memo
    • Public-disclosure clock
    • Inventor and counsel review queue

    Continuous approved watch with weekly review

  5. 05

    Commercialization and licensing

    Connects approved portfolio assets to possible users, products, evidence, business terms, and a controlled outreach and negotiation record.

    • Licensee candidate map
    • Asset-to-product evidence brief
    • Royalty and terms question packet
    • Outreach and negotiation record

    At quarterly portfolio review and approved campaigns

Illustrative work product

A file you can inspect before VIAN ships

This is not customer work. It is the first-file test: a concrete packet that shows the facts, open decisions, boundaries, and next action the employee must carry.

  • The illustrative company, portfolio, inquiry, and figures are fictional and are not customer work.
  • Ownership, inventorship, copyrightability, patentability, infringement, valuation, registration, and legal strategy remain outside the role.
  • Official status, deadlines, ownership records, creation facts, and source documents remain separately attributable.

VIAN-01 · formation file

A complete IP asset and deadline register with ownership gaps and owner decisions

Illustrative

Illustrative sample · not customer work

IP portfolio, ownership, and opportunity brief

Illustrative file for a small software company with one issued U.S. patent, one pending patent application, three active marks, a software codebase, a training library, twelve domains, and one inbound licensing inquiry. The assets and facts are fictional. The brief organizes records; it does not decide ownership, inventorship, copyrightability, infringement, or value.

Portfolio state

The issued patent has a recorded owner and a future maintenance-fee date. The pending application has current counsel correspondence but no internal invention summary. Two marks have matching owner records and current use evidence; the third mark’s registration owner differs from the operating company name after a reorganization. Nine domains have named business uses. Three defensive domains have no current renewal owner.

Ownership and authorship gaps

The codebase includes work from two employees and one former contractor. Employee agreements are present. The contractor agreement references work product but the signed exhibit naming the project is missing. The training library combines employee writing, licensed images, and AI-assisted drafting. VIAN records human authorship, source material, licenses, publication dates, and AI-assisted portions for counsel review rather than assuming the whole collection is registrable as one claim.

  • Counsel: review the reorganization record and mark-assignment requirement.
  • Operations owner: locate the signed contractor exhibit or confirm it is unavailable.
  • Authors: identify human-created selection, arrangement, text, and revisions in the training library.
  • Patent counsel: record the next maintenance and prosecution dates and responsible party.

Innovation intake

An approved engineering meeting record describes a new method for reconciling conflicting customer-data updates. VIAN creates a possible-invention alert with participants, date, problem, prior approach, new steps, diagrams, known public disclosures, and the planned release date. The people involved confirm the factual contribution record. Patent counsel decides inventorship, patentability, disclosure strategy, and whether filing work begins.

Licensing inquiry

The inbound company names a feature but does not identify the patent or proposed rights. VIAN prepares an asset-to-product evidence brief, confidentiality question, territory and field-of-use questions, current encumbrance check, and owner response options. No royalty estimate or outreach is sent until ownership, relevance, authority, and counsel instructions are confirmed.

VIAN next to the tool and human paths

Alt Legal provides automated docketing, status updates, deadlines, reporting, watches, and collaboration for IP professionals. VIAN carries a small company’s broader asset record across patents, marks, copyrights, domains, licenses, chain of title, invention capture, and commercial opportunities. Counsel and licensing leaders keep the legal and valuation decisions.

What VIAN, Alt Legal, and a IP counsel + licensing lead each do.
ResponsibilityVIANAlt LegalIP counsel + licensing lead
Docket official filings, statuses, and deadlinesYesYesYes
Track patents, marks, copyrights, domains, and licensesYesLimitedYes
Find ownership and chain-of-title gapsYesLimitedYes
Prepare invention and registration packetsYesLimitedYes
Map possible licensees and prepare outreachYesNoYes
Decide ownership, inventorship, or royalty valueNoNoYes

Tool column checked against the official Alt Legal product page on August 6, 2026. Features vary by plan. “Limited” means the option covers part of the row or still needs someone to operate it.

What forms VIAN

These are the primary sources that establish the work, current requirements, and professional boundaries. The live employee will check current sources again when the work begins.

The first month with VIAN

By day 30, every known priority IP asset has a current status, owner record, creation or acquisition evidence, territory, deadline, business purpose, and unresolved legal question.

  1. 01 · Day 1

    I inventory known assets, official records, owners, creators, agreements, licenses, domains, counsel, deadlines, and missing evidence.

  2. 02 · Week 1

    I publish the first portfolio register, urgent deadline queue, chain-of-title gaps, possible-invention intake, and licensing questions.

  3. 03 · Month 1

    I maintain one current portfolio, complete priority ownership packets, prepare approved registration work, and deliver the first portfolio and opportunity review.

Works with your existing systems

  • Slack
  • USPTO records
  • U.S. Copyright Office records
  • Domain registrar
  • GitHub
  • Google Drive
  • Microsoft SharePoint
  • CRM
  • Calendar

What VIAN does not do

I do not decide ownership, authorship, inventorship, work-made-for-hire status, copyrightability, patentability, validity, or infringement.

I do not assign a legal or market value, royalty range, license position, or enforcement strategy to an asset.

I do not file a registration, record an assignment, pay a fee, contact a candidate, disclose confidential work, or accept a term without approval.

I do not listen to meetings, read private channels, or inspect code and project records unless the buyer has explicitly approved those sources and participants know the policy.

The line that does not move

I will not decide ownership, inventorship, copyrightability, patentability, infringement, royalty value, or legal strategy.

When the record conflicts

If official records, agreements, creator accounts, deadlines, or counsel instructions conflict, I preserve each source, mark the asset unresolved, and stop the affected filing, disclosure, transfer, or outreach.

Functional adjacency

The employees VIAN hands work to

Put VIAN next in line

Tell us which part of the function is still sitting with you. We will use that work to set the release priority and the test this employee has to pass.

Tell us you need VIAN