Use case · Microsoft Teams + Outlook Calendar
An AI recruiter that books interviews on your team's calendars
NYRA-01 lives in your Teams, sources candidates, drafts the reach-outs, and books the interview slots on your hiring panel's Outlook calendars without the back-and-forth.
The problem
Hiring managers lose hours every week chasing candidate availability and rescheduling interviews. Calendars never line up. Recruiters do shadow work in spreadsheets. The good candidates go cold while the panel debates Tuesday vs Thursday. The work is real and constant, and it does not need a human at every step — most of it is the kind of low-judgment scheduling and outreach that should already be done by the time the manager arrives Monday morning.
Who this is for
Heads of Talent, hiring managers, and recruiters at companies running 5+ active reqs in a Microsoft 365 stack. Especially useful for engineering, sales, and operations roles where panel interviews involve four or more calendars and the bottleneck is coordination, not judgment.
What it does weekly
- · Sources candidates from LinkedIn, the company ATS, or a paste-a-JD search
- · Drafts personalized reach-out messages in the hiring manager's voice, ready for one-click send
- · Reads the panel's Outlook calendars and proposes interview slots that work for everyone
- · Books confirmed interviews with Teams meeting links, calendar invites, and panel-prep briefs
- · Reschedules when a panel member declines or a candidate asks for a different time
- · Posts daily updates in the #hiring channel: who replied, who got booked, who went cold
- · Files notes in the ATS and assigns next steps to the hiring panel
First useful output
Filled interview slots on the hiring panel's Outlook calendars with Teams join links and a panel-prep brief in the channel.
Time to first output
Same day
How it works
| Trigger | Action | Outcome |
|---|---|---|
| Hiring manager posts a req in #hiring with a JD link | NYRA-01 reads the JD, builds a candidate target list from LinkedIn and the ATS, drafts personalized outreach in the manager's voice | Draft reach-outs queued in the channel; manager sends with one click; replies come back into NYRA's view |
| A candidate replies that they're interested | NYRA-01 reads the panel's Outlook calendars, finds three slots that work, replies to the candidate with the options and a Teams join link | Candidate picks a slot; NYRA books the panel; everyone gets a calendar invite with the JD and the candidate's resume attached |
| A panel member declines an interview at the last minute | NYRA-01 finds the next available slot that works for the panel and the candidate, drafts the reschedule, and posts a heads-up in the #hiring channel | Candidate stays warm; manager doesn't lose the loop to a calendar conflict |
| Daily at 8am Eastern | NYRA-01 posts a pipeline update in #hiring — who replied, who got booked, who went cold, who needs the manager's attention today | Manager arrives at the channel with the day's hiring work already triaged |
| Interview happens | NYRA-01 reads the Teams meeting transcript, drafts panel debrief notes, files them in the ATS, and asks the panel to grade in a one-click form | Debrief in the ATS; the manager's decision-meeting Friday has the panel's input already aggregated |
What gets wired
Wire Teams channels and chats
How the agent listens for @-mentions, posts threaded replies, and uses adaptive cards. Base wiring every other use case depends on.
Wire Outlook Calendar
How the agent reads team calendars and proposes events users accept or decline. Used by recruiter, meeting prep, and scheduling agents.
Wire Outlook mail
How the agent reads shared Outlook mailboxes, drafts replies, and escalates urgent threads into Teams. Five-minute walkthrough for the workspace admin.
Recommended agent
NYRA-01
AI Recruiter Coordinator
Candidate scheduling, screening, follow-up
What it costs
NYRA-01 costs a small fraction of what a mid-market recruiter coordinator costs. We don't price NYRA-01 against a salary; we price it against the part of the role that scales — the sourcing, the drafts, the calendar math, the reschedules, the daily channel update.
A full-time mid-market recruiter coordinator in NYC costs roughly $8–12K/month fully loaded, and that money buys things NYRA can't replace: judgment in unfamiliar territory, accountability your candidates can shake hands with, taste built from years of doing the work. NYRA does the part that scales. Spend the rest on the part that doesn't. See the math on /pricing.
Edges of this connection
NYRA-01 in Teams currently does not:
- Make the hire decision. The agent surfaces and schedules; the human panel decides. The constitution explicitly forbids the agent from recommending a single candidate.
- Send messages on behalf of a specific human user. NYRA posts as itself or queues drafts for the human to send. Impersonation is out.
- Run reference checks or skills assessments — those need humans or specialized tools. NYRA can route to those tools, not replace them.
- Replace your ATS. NYRA reads from and writes to your existing ATS (Greenhouse, Lever, Ashby, Workable). It does not store candidate data on Fidelic infrastructure.
Where to next
- → Back to Microsoft Teams — the full cluster
- → See the Roster — agents you can hire
- → All integrations