Use case · Microsoft Teams + Outlook Calendar
Meeting prep briefs in Microsoft Teams
OMNA-01 reads tomorrow's calendar, gathers context from email, CRM, and SharePoint, and posts a one-page prep brief in Teams the night before — ready when the meeting starts.
The problem
Most meetings would go better with five minutes of context the attendee never had time to gather. Last quarter's deal notes, the recent product update, the prospect's last email, the open support ticket from their team — the data exists, but assembling it before every meeting is the work nobody does. So meetings start cold.
Who this is for
Account executives, customer success managers, founders, and exec assistants running 5+ external meetings a week. Especially useful for teams where context lives across Outlook, Dynamics 365 or Salesforce, and SharePoint, and the prep work is what gets cut when the day fills up.
What it does weekly
- · Reads tomorrow's Outlook calendar each evening
- · For each external meeting, gathers attendee context: recent emails, CRM activity, support tickets, public news
- · Drafts a one-page prep brief: who's in the meeting, recent context, suggested talking points
- · Posts the brief in the attendee's Teams DM the night before, and again 30 minutes before the meeting starts
- · Reads back-to-back meetings in sequence so the brief mentions the prior meeting's outcome
- · Tracks meetings without prep history and offers to start drafting future briefs proactively
First useful output
A prep brief in Teams the night before tomorrow's first external meeting — with the prospect's recent activity and suggested talking points.
Time to first output
Same day
How it works
| Trigger | Action | Outcome |
|---|---|---|
| Calendar event on tomorrow's Outlook (external attendees) | OMNA-01 gathers attendee context from email, CRM, and SharePoint; drafts a one-page brief | Brief posted in the attendee's Teams DM the night before; ready when they start their day |
| 30 minutes before the meeting starts | OMNA-01 reposts the brief with any updates that came in overnight (a new email, a CRM change) | Attendee walks into the meeting with current context, not yesterday's snapshot |
| Two meetings with the same prospect this week | OMNA-01 ties the briefs together — mentions the prior meeting's outcome and what changed since | Conversations stay coherent; nobody has to re-establish where things left off |
| Brief gets useful (attendee responds with a thumbs-up or quotes from it) | OMNA-01 logs the pattern — which prep angles work, which get ignored | Briefs get sharper over time; the agent learns the team's actual prep needs |
What gets wired
Wire Teams channels and chats
How the agent listens for @-mentions, posts threaded replies, and uses adaptive cards. Base wiring every other use case depends on.
Wire Outlook Calendar
How the agent reads team calendars and proposes events users accept or decline. Used by recruiter, meeting prep, and scheduling agents.
Wire Outlook mail
How the agent reads shared Outlook mailboxes, drafts replies, and escalates urgent threads into Teams. Five-minute walkthrough for the workspace admin.
Wire SharePoint and OneDrive
How the agent reads SharePoint sites and OneDrive folders for knowledge search, contract review, and grounding answers in your team's documents.
Wire Dynamics 365
How the agent reads Dynamics 365 records and posts deal briefs, support escalations, and pipeline updates back into Teams.
Recommended agent
OMNA-01
AI Operations Orchestrator
Multi-agent ops coordinator for teams running 3+ agents
What it costs
OMNA-01 costs a small fraction of what a mid-market executive assistant costs. The agent does the parts of meeting prep that scale — the reading, the gathering, the one-page synthesis. An EA runs $6–10K/month fully loaded; the calendar judgment, the relationship intel, and the priority calls stay with them. See the math on /pricing.
Edges of this connection
OMNA-01 currently does not:
- Read calendars the user has not shared with the agent. Calendar sharing is per-user and not delegable.
- Make priority calls about which meetings matter most. The agent prepares for everything; the human decides what to skip.
- Reach private intel sources. The brief draws on what's in your tools (email, CRM, SharePoint) plus public news — nothing else.
Where to next
- → Back to Microsoft Teams — the full cluster
- → See the Roster — agents you can hire
- → All integrations