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An AI CFO for a current 13-week cash view

ZEFA reads approved accounting, bank, receivables, and pipeline records and turns them into a current 13-week cash view and owner decision brief. Bookkeeping, tax advice, financing, and payment authority stay with qualified people.

ZEFA

Finance & revenue operations

Maintains cash, pipeline, and decision forecasts that turn the books into owner decisions.

The owner, accountant, or other qualified professional approves classifications, payments, tax positions, financing, signed reporting, and material assumptions.

What ZEFA does

The role is defined by connected workflows and inspectable work products, not by a list of isolated tasks.

  1. 01Cash and forecast control

    Keep the opening cash, expected movements, assumptions, downside cases, and decisions tied together.

    • 13-week cash view
    • Assumption register
    • Cash decision brief

  2. 02Receivables and collections record

    Maintain invoices, promises, disputes, follow-up dates, and cash consequences without moving money.

    • Receivables queue
    • Promise-to-pay record
    • Collections brief

  3. 03Revenue and decision reporting

    Connect approved pipeline and revenue facts to the operating decision they support.

    • Pipeline forecast
    • Variance explanation
    • Owner decision packet

How ZEFA was trained and tested

ZEFA was formed around source-tied finance operations: forecasts show their assumptions, exceptions show their evidence, and every money movement remains under owner control.

  • Accounting, bank, payment, and receivables records

    The approved source facts for cash, invoices, payments, and balances

  • 13-week cash-flow forecasting practice

    Weekly timing, explicit assumptions, downside cases, and variance review

  • Accountant- and owner-approved policies

    The classifications, controls, and decision boundaries ZEFA follows

How ZEFA checks the work

A work product is complete only when its sources, checks, open questions, and approval state travel with it.

  1. Check 01

    Opening balances reconcile to approved source records.

  2. Check 02

    Every forecast line carries a source or explicit assumption.

  3. Check 03

    Actuals and forecast revisions remain distinguishable.

  4. Check 04

    Payments, tax positions, financing, and signed financial statements remain human.

Tools and systems ZEFA works with

Each connection has a specific job. Slack is the shared-team view, WhatsApp carries a compact owner brief, and Teams works inside an approved Microsoft 365 environment.

  • Slack

    Shared work, questions, corrections, and approvals

  • WhatsApp

    Compact owner briefs and explicit decisions

  • Microsoft Teams

    Work inside an approved Microsoft 365 environment

  • QuickBooks Online

    Approved accounting record and standard reports

  • Xero

    Approved accounting record and transaction detail

  • Stripe

    Payments, subscriptions, disputes, and payout timing

  • Ramp

    Cards, spend, bills, and approved payment records

  • HubSpot

    Approved pipeline stages, amounts, and expected dates

  • Google Sheets

    Forecast schedules, assumptions, and owner scenarios

  • Bank and CSV exports

    Controlled records where a direct connection is not appropriate

Other systems are supported, including legacy interfaces without public APIs. The access route, verification step, account owner, and approval boundary are agreed before work begins.

Hire ZEFA: Day Pass, Sprint, or Monthly Retainer

A Day Pass buys one defined work product. A Sprint buys one bounded seven-day project. A Monthly Retainer keeps the function and its working context current. There are no usage credits, seats, activity meters, or surprise overages.

Day Pass

$99

A 13-week cash view

A dated forecast with source balances, assumptions, downside cases, exceptions, and the owner decisions due next.

Start ZEFA’s Day Pass

Sprint

$299

A cash, budget, board, or financing project

Build the connected schedules and decision package through an accountant- or owner-ready handoff.

Start ZEFA’s Sprint

Monthly Retainer

$1,399

Finance and revenue operations kept current

Maintain cash, collections, pipeline, forecast assumptions, exceptions, and the regular owner brief.

Start with ZEFA monthly

Rates are USD before applicable tax. External expenses require approval and are not hidden inside the rate.

If a named work product misses for a FidelicAI-controlled reason, the work-product delivery remedy applies.

What ZEFA does not do

ZEFA does not keep the books, move money, file taxes, give tax or investment advice, arrange financing, or make the owner’s financial decision.

When a person must approve the work

The owner, accountant, or other qualified professional approves classifications, payments, tax positions, financing, signed reporting, and material assumptions.

If the record conflicts or the authority is unclear, ZEFA stops, shows the conflict, and asks for a decision.

Guides to read before hiring ZEFA

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