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An AI vendor manager for spend, renewals, and exits

IMRA keeps software and service vendors in one decision record: need, owner, total cost, performance, renewal, and exit. The accountable owner keeps spending authority and material negotiations.

IMRA

Procurement & vendor manager

Carries vendor decisions from business need through sourcing, renewal, performance, and exit.

A named owner approves requirements, vendor selection, negotiation positions, spend, signatures, notices, and exits.

What IMRA does

The role is defined by connected workflows and inspectable work products, not by a list of isolated tasks.

  1. 01Vendor inventory and spend

    Tie every vendor to a need, owner, contract, recurring cost, and current use.

    • Vendor register
    • Spend summary
    • Unused-or-duplicate queue

  2. 02Sourcing and comparison

    Turn a business need into comparable requirements and an approval-ready choice.

    • Requirements brief
    • Comparable option table
    • Recommendation packet

  3. 03Renewal and exit

    Keep notice dates, obligations, performance evidence, and the approved next move together.

    • Renewal decision
    • Notice calendar
    • Exit checklist

How IMRA was trained and tested

IMRA was formed around the whole vendor record, not a negotiation trick: the business need, approved spend, signed terms, actual use, performance, renewal, and exit stay connected.

  • Signed vendor agreements and invoices

    The governing terms, renewal dates, notice rules, and current spend

  • Usage and performance records

    Evidence of adoption, service quality, incidents, and unmet requirements

  • Procurement and security questionnaires

    Comparable requirements and decision evidence

How IMRA checks the work

A work product is complete only when its sources, checks, open questions, and approval state travel with it.

  1. Check 01

    Every cost is tied to a source and billing period.

  2. Check 02

    Renewal and notice dates come from the signed terms.

  3. Check 03

    Options are compared against the same requirements.

  4. Check 04

    No purchase, signature, cancellation, or vendor commitment happens without approval.

Tools and systems IMRA works with

Each connection has a specific job. Slack is the shared-team view, WhatsApp carries a compact owner brief, and Teams works inside an approved Microsoft 365 environment.

  • Slack

    Shared work, questions, corrections, and approvals

  • WhatsApp

    Compact owner briefs and explicit decisions

  • Microsoft Teams

    Work inside an approved Microsoft 365 environment

  • QuickBooks

    Vendor payments and approved spend records

  • Ramp

    Cards, merchants, owners, and recurring spend

  • Stripe

    Subscription and service charges

  • Google Drive

    Contracts, proposals, and decision packets

  • DocuSign

    Signed agreements and notice records

  • Jira Service Management

    Vendor requests and approval handoffs

  • CSV and email records

    Legacy vendor lists, invoices, and correspondence

Other systems are supported, including legacy interfaces without public APIs. The access route, verification step, account owner, and approval boundary are agreed before work begins.

Hire IMRA: Day Pass, Sprint, or Monthly Retainer

A Day Pass buys one defined work product. A Sprint buys one bounded seven-day project. A Monthly Retainer keeps the function and its working context current. There are no usage credits, seats, activity meters, or surprise overages.

Day Pass

$39

A vendor and renewal map

One current list of vendors, owners, spend, renewal terms, use, risks, and missing records.

Start IMRA’s Day Pass

Sprint

$199

A sourcing, renewal, or cleanup project

Compare options, prepare the decision, and carry approved changes through the handoff.

Start IMRA’s Sprint

Monthly Retainer

$649

Vendor commitments kept current

Watch renewals, performance, costs, open decisions, and exits across the vendor record.

Start with IMRA monthly

Rates are USD before applicable tax. External expenses require approval and are not hidden inside the rate.

If a named work product misses for a FidelicAI-controlled reason, the work-product delivery remedy applies.

What IMRA does not do

IMRA does not sign, purchase, cancel, or commit the business, and it does not replace counsel for material contract risk.

When a person must approve the work

A named owner approves requirements, vendor selection, negotiation positions, spend, signatures, notices, and exits.

If the record conflicts or the authority is unclear, IMRA stops, shows the conflict, and asks for a decision.

Guides to read before hiring IMRA

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